Payroll that used to take a week now takes an afternoon
A full HRMS for a substation manufacturer, attendance, leave, payroll and statutory compliance in one place, with a self-service portal so HR stops answering the same questions.
Kaycee Energy· Substation ManufacturingWhat they were running on
- Attendance reconciled by hand at month end
- Payroll run on spreadsheets with manual statutory calculations
- Leave requests over email and paper forms
- Compliance filings assembled from scratch each cycle
Why it had to change
Payroll accuracy in Indian manufacturing is not a convenience problem, it is a compliance problem. PF, ESI, PT and TDS all have to be right, every month, and the penalty for getting them wrong lands on the company. The HR team was spending most of its month producing numbers rather than checking them.
The system, on their own server
Attendance and leave capture feeding payroll directly, no re-entry between systems
Automated payroll runs with statutory deductions calculated and versioned
Employee self-service portal for payslips, leave balances and declarations
Compliance reports generated from the same data payroll runs on, so the two can never disagree
How it went live
Employee master data, leave balances and salary structures were imported and reconciled against the last three payroll cycles before go-live. The first two cycles were run in parallel, old sheet and new system side by side, and only when the numbers matched to the rupee did the sheets get retired.
